Privacy Policy
Effective Date: November 2024
1. Introduction
The Chartered Institute of Stockbrokers is committed to protecting your privacy. This
Privacy document outlines how we collect, use, disclose, and safeguard your information
when you visit our website (
www.cisinigeria.org), portal (portal.cisinigeria.org) and any
related services. We adhere to the provisions of the Nigeria Data Protection Act 2023 and
other relevant regulations. By continuing to visit our website (
www.cisinigeria.org) portal
(portal.cisinigeria.org) and other touchpoints, you accept and consent to the practices
described in this policy.
2. Information We Collect
We may collect the following types of information each time you visit our website:
- Personal Information: Name, email address, phone number, mailing address,
location, occupation, other identifiers and any other information we deem necessary
- data from ‘Prospective Employee’ for recruitment purposes
- information received from third parties such as family, solicitors, friends, or
employers, website/ social media pages made public by you, government agencies,
regulators, supervisory or credit agencies.
- Cookies and Tracking Technologies: We use cookies, web beacons, and similar
technologies to enhance user experience and track activity on our website. Cookies
are small text files stored on your computer or mobile devices whenever you visit a
website. Cookies have many uses, such as memorizing your preferences to tailor
your experiences while on our site– or to help us analyse our website traffic. There
are two types of cookies; Session Cookies and Persistent Cookies. Also note that, If
you follow a link from our website to another website, please be aware that the
owner of the other website will have their own privacy and cookie policies for their
site. Please check the relevant third-party website for more information on their use
of cookies.
Please note that our cookies never store personal or sensitive information; they simply hold
a unique random reference to you so that once you visit the site we can recognize who you
are and provide certain content to you. Also, the cookies we use cannot read or search your
computer or mobile device to obtain information about you or your family, or read any
material kept on your device.
3. Lawful Basis for Processing
In compliance with the Nigeria Data Protection Act 2023, we process personal data based
on:
- Consent obtained from the data subject be processed in accordance with the data
subject’s rights
- Performance of a contract to which the data subject is a party.
- Compliance with legal obligations.
- Legitimate interests pursued by our organization.
- Clearly stated and lawful purpose and shall not be processed in any manner
incompatible with such purposes.
- be kept safe from unauthorised processing, and accidental loss, damage or
destruction using adequate technical and organizational measures.
4. How We Use Your Information
We use the information collected for the following purposes:
- To provide, operate, and maintain our Services.
- To personalize user experience and improve our website.
- To communicate with you regarding updates, promotions, and service-related
matters.
- To analyze usage trends and enhance security.
- Processing your job application if you apply for a job with us
- Managing our risks
- To comply with legal obligations and enforce our policies.
5. How We Share Your InformationWe do not sell or rent your personal information. However, we may share it with:
- Service Providers: Third-party vendors who assist in providing our Services. We do
not share information with any unaffiliated third parties for marketing purposes
unless you expressly give us permission to do so.
- Legal Compliance: If required by law, regulation, or legal process, including NDPC
regulations.
- Business Transfers: In case of a merger, sale, or asset transfer, your data may be
part of the transaction.
6. Data Security and ProtectionIn accordance with the Nigeria Data Protection Act 2023, we implement reasonable
security measures including the use of encryption, access controls and other forms of
security to ensure that your personal information is protected. All Personal Information
you provide to us is stored on our secure servers as well as secure physical locations and
cloud infrastructure (where applicable) for the purposes of providing seamless services to
you, including but not limited to ensuring business continuity, the data that we collect from
you may be transferred to or stored in cloud locations at globally accepted vendors' data
center. Whenever your information is transferred to other locations, we will take all
necessary steps to ensure that your data is handled securely and in accordance with this
privacy policy. Our Security controls and processes are regularly updated to meet and exceed industry
standards and our employees are trained to respect the confidentiality of any personal
information held by us. We require all parties including our staff and third-parties
processing data on our behalf to comply with relevant policies and guidelines to ensure that
information is protected in use, when stored and during transmission.
However, no method of transmission over the internet is 100% secure, and we cannot
guarantee absolute security. Where we have provided you (or where you have chosen) a
password which grants you access to specific areas on our site, you are responsible for
keeping this password confidential. We request that you do not to share your password or
other authentication details (e.g. token generated codes) with anyone.
We retain your data for as long as is necessary for the purpose(s) that it was collected.
Storage of your data is also determined by legal, regulatory, administrative or operational
requirements. We only retain information that allows us comply with legal and regulatory
requests for certain data, meet business and audit requirements, respond to complaints
and queries, or address disputes or claims that may arise.
Data which is not retained is securely destroyed when it is identi ied that is no longer
needed for the purposes for which it was collected.
7. Your Rights Under NDPC Laws
Under the Nigeria Data Protection Act 2023, you have the following rights: - Right to access, update, or delete your personal information. Your right of access can
be exercised by sending an email to dpo@cisinigeria.org or info@cisinigeria.org
- Right to withdraw consent at any time.
- Right to object to the processing of your data.
- Right to data portability.
- Right to lodge a complaint with the Nigeria Data Protection Commission
If you suspect any violation of your right, you can send complaint to the Data Protection
supervisory authority in Nigeria, the Nigerian Data Protection Commission (NDPC),
at info@ndpc.gov.ng ; additionally, it can also be addressed to dpo@cisinigeria.org. Please
be informed that dpo@cisinigeria.org is a designated email that addresses data privacy
complaints, requests, and inquiries ONLY
8. Third-Party Links
Our Services may contain links to third-party websites. We are not responsible for their
privacy practices and encourage you to review their policies.
9. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on the
Institute’s website with an updated effective date.
10. Social medium platforms
CIS may interact with registered users of various social media platforms, including
Facebook, Twitter, Google+, LinkedIn and Instagram. Please note that any content you post
to such social media platforms (e.g. pictures, information or opinions), as well as any
personal information that you otherwise make available to users (e.g. your profile) is
subject to the applicable social media platform’s terms of use and privacy policies. We
recommend that you review this information carefully in order to better understand your
rights and obligations with regard to such content.
11. Social Events
CIS hosts a number of events. Please note that there may be photos and videos taken while
attending or participating in these events and by attending this event you agree to be
photographed or filmed as this forms part of these events. These pictures and videos may
also be posted to our social media platforms and is subject to the applicable social media
platforms terms of use and privacy policy.
If you have any questions about this Privacy Policy or your data protection rights under the
Nigeria Data Protection Act 2023, please contact us at:
Chartered Institute of Stockbrokers
08030921317
info@cisinigeria.org, dpo@cisinigeria.org
71 Raymond Njoku Street
Off Awolowo Road Ikoyi
Lagos
